Tag Archives: administrative remedy

Shocking News! BOP Grievance Procedure Doesn’t Work – Update for March 31, 2026

We post news and comment on federal criminal justice issues, focused primarily on trial and post-conviction matters, legislative initiatives, and sentencing issues.

DOG BITES MAN

In journalism, a “dog bites man” story is one about something that is so obvious as to not be newsworthy. Dogs bite people all the time. What would be newsworthy would be a story about a man biting a dog.

Last week, the Prison Policy Initiative published the classic canine-chomping-guy report, a revealing study that will shock no one familiar with the Federal Bureau of Prisons.

PPI studied nearly 66,000 BOP inmate administrative remedy complaints (the so-called BP-9 and its appellate brothers, the BP-10 and BP-11) filed over a 10-year period ending in January 2024. The PPI limited its study to complaints addressing medical care. The results were as sobering as they were unsurprising.

Over the period, 32% of all medical complaints filed by inmates were rejected as “improperly filed” (not enough copies, filed late or raising two issues instead of one).  Another 51% of the complaints had been closed on appeal for similar “administrative reasons.” A scant 14% of all medical grievances made it past administrative procedural hurdles, only to be denied on the merits.

Only 940 cases of the 65,712 complaints PPI studied – 1.4% of the total – were granted relief.

Your odds of buying a winning “scratch-off” are ten times greater.

Complaints about mental health and dental care were the highest percentage of cases denied relief: 78% of dental and 83% of mental health grievances were tossed out for administrative reasons. Complaints about other forced medical treatment and forced psychotropic medication had zero cases that even cleared the procedural hurdles.

PPI said, “In theory, grievance procedures are an important tool for incarcerated people to pursue fair treatment and defend themselves in a system designed to disempower them. This power is particularly important in the context of medical care, where needs are widespread and urgent, and where failure to meet them can lead to injury, illness, and death. In practice, however, the grievance system is a black hole, a time-waster, and a deterrent to complaining at all. It’s a long and winding maze of rules and technicalities that must be cleared before an incarcerated person can get their complaint to a setting that might actually force a change: the courts.”

Prison Policy Initiative, In federal prisons, the grievance system is designed to reject nearly all complaints about medical care (March 24, 2026)

~ Thomas L. Root

7th Circuit Trusts BOP Healthcare… and 190,000 prisoners laugh – Update for March 27, 2017

We post news and comment on federal criminal justice issues, focused primarily on trial and post-conviction matters, legislative initiatives, and sentencing issues.
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L-O-L

Jeff Rothbard’s case made us laugh, and not in a good way.

Jeff has an unfortunate knack for fraud. He’s not likely to change his ways, given that he’s “an older man with serious health problems.”

costlydrug170327His district court sentenced him to 24 months, even though the Presentence Report suggested a home confinement and halfway house, due to Jeff’s particularly virulent form of leukemia. Jeff has stayed alive this long because he takes nilotinib, a one-of-a-kind drug that holds the cancer in check. He needs the drug every day: if the nilotinib is discontinued even for briefly, the leukemia will come roaring back.

There’s a catch. The drug costs about $125,000 a year.

On appeal, Jeff complained that incarceration could well kill him, because the BOP was unlikely to give him such an expensive drug. The BOP maintains a “formulary” (a listing) of drugs that its physicians are permitted to prescribe. Nilotinib is not on the list.

But the BOP told the district court that if one of its doctors believes that a patient needs a non-formulary drug, the doctor may prescribe it by following certain procedures. The BOP said a new inmate could continue on non-formulary drugs for four days after arrival, during which time he would be assessed. The BOP assured the court it could approve non-formulary drugs in a matter of hours, if need be. In fact, the BOP said it had received 10 requests by its doctors for nilotinib in the last six years, and all had been approved.

Last week, the 7th Circuit upheld the sentence, concluding it was reasonable. While the Circuit admitted that the BOP had “an incentive to be sparing with its orders for particularly expensive non-formulary drugs, such as nilotinib, there is no evidence… that it has done so… The record shows that BOP has ordered nilotinib itself on ten other occasions, evidently in recognition of the fact that it might be essential (as it apparently is for Rothbard).”

Of course, what the Circuit overlooked was that nilotinib was approved the ten times a BOP doctor actually requested it. That stat overlooks how many time a prisoner needed the drug but the doctor at the institution refused to make the request to the Central Office.

BOPdocs170327In this case, the 7th admitted the decision was a close one because the “BOP is not willing or able to pre-commit to nilotinib for Rothbard, before he has gone through the intake examination at the prison medical center. Although it might be sensible in cases such as this one for BOP to have some way of examining people before they report, that is not its practice and we are not persuaded that the lack of a pre-report examination is independently actionable. In addition, we cannot find fault with BOP’s reservation of the right to conduct its own medical examination.”

What made us laugh was the Court’s warning to the BOP. It said that if Jeff “shows up at a BOP facility and discovers that the responsible people are dragging their feet in a way that deprives him for any significant time of his nilotinib, or if the BOP evaluator (contrary to all of the evidence we have seen) takes the position that a medically suitable alternative from the formulary exists, Rothbard is free to use the BOP’s grievance procedures to complain about any such problem.”

Now there’s a threat to make the BOP director quake in his boots. If Jeff is denied the drug he cannot live without, he can file his BP-8. BP-9, BP-10 and BP-11. Then after the 230+ days it takes to complete the largely futile BOP grievance procedures, if Jeff has still not gotten the drug, he can file a habeas corpus action (provided he’s still alive).

remedy170327In a sharp dissent, Judge Richard Posner showed no confidence in the BOP: “Essentially the prosecution, the district court, and now my colleagues, ask that the Bureau of Prisons be trusted to give the defendant, in a federal prison, the medical treatment that he needs for his ailments. Yet it is apparent from the extensive literature on the medical staff and procedures of the Bureau of Prisons (a literature ignored by my colleagues) that the Bureau cannot be trusted to provide adequate care to the defendant.”

This decision ought to read by anyone who has a medical issue with the BOP.

United States v. Rothbard, Case No. 16-3996 (7th Cir., March 17, 2017)

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THE LESS SAID, THE BETTER

Ryrica Custis, a Virginia prisoner, had lost his toes in a pre-prison accident. The prison assigned him to an upper bunk anyway, and of course he fell off the ladder trying to climb in. He filed an inmate complaint in the grievance system, but the prison grievance manual listed the wrong address to which to send it. By the time Ry remailed it to the right place, the prison said he was too late.

Ry sued in federal court for injuries he had suffered. Under the Prison Litigation Reform Act, inmates may file federal suits about prison conditions only if they first exhaust administrative remedies in the prison grievance system. In Jones v. Bock, a 2007 case, the Supreme Court held that failure to exhaust remedies is no more than an affirmative defense. In other words, if the prison fails to raise it in its answer, the failure to exhaust is waived and the suit may proceed.

Exhaustion170327After Jones, the 4th Circuit held in Moore v. Bennette that if the inmate did not plead in the complaint that he had exhausted remedies, the court could dismiss it “so long as the inmate is first given an opportunity to address the issue.” Some district courts, like the one Ry had sued in, started acting on their own to dismiss inmate suits where the courts deemed that the inmate had not exhausted remedies.

Last week, the 4th Circuit put a stop to that practice. It explained that in Moore, the district court did not raise exhaustion sua sponte (on its own motion). Instead, the prison administration raised it as an affirmative defense. The Circuit held that Jones means that (1) an inmate does not have to say anything about exhaustion in his complaint, and (2) unless the inmate actually admits in his complaint that he did not exhaust remedies, district courts may not dismiss the case on its own. To the extent that 4th Circuit decisions have said otherwise, they were overruled.

Custis v. Davis, Case No. 15-7533 (4th Cir., Mar. 23, 2017)

– Thomas L. Root

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